Adding a signature to Microsoft Outlook

An email signature is the perfect opportunity for your company to reinforce its brand through every email that your employees send. By creating a cohesive email signature for each person on your team, it signals to the recipient that your employees are a unified group and adds a level of professionalism that other small businesses might not have.

To create an email signature in Microsoft Outlook using the Desktop Application, follow the steps below:

  1. Open Microsoft Outlook
  2. Click on New Email

3. Click on Signature – Signatures….

4. Click on New

5. Type a name for the signature e.g. <Company Name> Email Signature

6. In the Edit Signature Box, create a signature



7. Click Save. In the New messages and Replies/Forwards drop down boxes select your new signature


8. Click OK


CommSys can assist you to automatically create and generate global signatures for your business. This can allow your company to make stylised changes to reflect current promotions or changes in business requirements in a universal manner. For more information on how CommSys can help you implement this solution, please get in touch by emailing




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